Terms &
Conditions

Definitions and general terms

“The Company” means InPartyTentsCo. and/or any subcontractors engaged by it. “The Hirer” means the person or organisation hiring equipment from the Company. “Period of Hire” means the period from the delivery date until the equipment has been dismantled and removed from site. “Quotation” means the quotation sent to the Hirer by the Company. “A Booking” means the contract entered into by the Hirer and the Company.

These terms and conditions apply to all contracts entered into by InPartyTentsCo. unless otherwise stated in writing in the quotation supplied by the Company.

Quotations

All quotations are made on the following understandings:

1. The size and surface of the site are suitable for erection of the equipment.
2. Hire charges for furniture do not include assembly, dismantling or placing unless stated.
3. The Hirer has informed the Company of any underground services, including drains, pipes and cables, that could be damaged by marquee fixings.
4. The Period of Hire is the period for which the equipment is required to be ready for use by the Hirer.

Payment terms

The 30% booking deposit is non-refundable. Quotations are valid for 14 days from the date shown and remain subject to the equipment being available. The remaining balance is due 14 days before delivery. If payment is not made by this time, the Hirer may be liable for interest on the outstanding amount at 2% per week. Payment may be made by BACS or any other method agreed by the Company.

Cancellation

If the Hirer terminates the contract, the following cancellation charges apply:

• More than 31 days before the hire: 30% of the hire charge.
• 14 to 30 days before the hire: 50% of the hire charge.
• Less than 14 days before the hire: 100% of the hire charge.

Site requirements

1. Hire charges assume a flat, level site with no obstacles or underground services.
2. Hire charges do not include costs incurred in putting right damage to the site caused by the Company where the relevant site conditions or underground services were not disclosed.
3. The Hirer must provide a plan showing where the equipment is to be assembled, or have a representative on site for this purpose. If neither is available, the Company will assemble the equipment where it thinks fit.
4. The Hirer must not assume that any part of a marquee will be attached or joined to a building, or that equipment not listed in the invoice or quotation is included.
5. The Hirer must ensure obstacles are removed before the Company arrives, including plants, shrubs, trees, vehicles and anything that could delay assembly.
6. Access to the site must be available at the agreed time and date. Delays in access may incur an additional charge.
7. If a laid floor is ordered, the Company cannot be responsible for uneven ground beneath it.
8. If the Hirer asks for erected marquees to be moved for reasons not caused by the Company, the Hirer is liable for the additional costs.

Variations

The Company will use its best endeavours to supply the equipment ordered. If this is not possible, the Company will contact the Hirer as soon as practical with proposed alterations. If an alteration is fundamental, the Hirer may terminate the contract and monies paid will be refunded, subject to any applicable cancellation or work-already-completed charges stated in the quotation.

Care of equipment

1. The Hirer is responsible for the safe custody of the Company’s equipment from completion of erection until it has been dismantled and removed by the Company.
2. The Hirer is responsible for costs incurred to replace or repair equipment lost or damaged during the Period of Hire unless the damage is the Company’s fault.
3. The Hirer must inspect the equipment before use and notify the Company of anything incorrect or unacceptable before use.
4. In windy conditions, the Hirer must ensure all marquee openings are closed when not in use.
5. No person other than a Company representative may interfere with the structure, attach items to it, or suspend items from it without the Company’s consent.
6. No lighting, heating, cooking, gas or electrical appliances may be used in the marquee without the Company’s consent.

Insurance and extreme weather

The Company’s insurance covers its equipment against theft, vandalism, fire, explosion, storms and tempest, subject to the policy terms and exclusions.

If extreme weather is forecast for the Period of Hire, the Company may terminate the contract where necessary for safety, normally where gusts above 40–50mph are forecast. In this event, the 30% deposit is non-refundable; other payments already made will be refunded within 14 days. The Hirer accepts that this possibility is especially relevant during winter months.

Erection, dismantling and safety

The Company will provide labour for erection and dismantling of the marquee structure. The Hirer and their representatives must not assemble or dismantle Company marquee equipment.

During erection and dismantling, the Hirer must not enter the structure. The Company cannot be held responsible for injury or damage sustained by members of the public in or around the structure during the Period of Hire, except where liability cannot legally be excluded.

Furniture

If the Company or a subcontractor supplies furniture or other hire equipment, it will be placed within the marquee. The Hirer is responsible for arranging furniture within the marquee. Company employees will not rearrange furniture for the Hirer unless agreed in writing. The Hirer must ensure furniture is folded and stacked ready for collection after the event.

Force majeure

The Company will make every reasonable effort to fulfil accepted orders. Performance may be varied or cancelled where prevented by events beyond the Company’s reasonable control, including acts of God, war, strikes, riots, lock-outs, civil disturbance, fire, flood, storm, gale or tempest, restrictions on fuel or transport, requisitioning of transport or labour, or similar causes.

Booking details

By accepting the quotation or invoice and these terms, the Hirer confirms that the details are correct, including set-up and take-down dates, event date, equipment, price, deposit and invoice or delivery address. Any discrepancy should be reported to the Company promptly.